Job description

The Finance Officer contributes to the achievement of Habitat Philippines’s strategic objectives through treasury operations, capturing the financial transection into system, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders.

This position is primarily responsible for the treasury management of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems.

Financial Planning and Treasury Management

• Assisting in the preparation of organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Ensure to make payment to vendors, staff, 3rd parties’ consultant, construction partner on timely manner
• Captured income under restricted and unrestricted fund appropriately
• Prepare reconciliation on regular basis for accounts payable, accounts receivable etc.

Fund Administration

• Prepare cash flow statement for management
• Prepare liquidation of petty cash/revolving fund of Philippine National Office (PNO) and regional offices
• Prepare bank/cash reconciliation on monthly basis
• Prepare and submit fund request to Donors/APO (Asia Pacific Office)

Accounting and Taxation

• Timely upload of daily financial transection in Sun System
• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Ensures proper deduction of tax/VAT compliance with government rules legal regulations (ie. BIR, SEC, LGU, etc.)

Internal Control and Audits

• Support external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Support regular donor audits and attend to project/donor auditors' concerns

Database and File Management

• In charge of maintenance of complete and updated project and donor softcopy & hardcopy files (e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Ensure proper filing of bank account documents.
• Ensure proper storage & inventory of accountable forms (official receipt and checks).

Job Qualifications/Requirements

• 5 years combined work experience in Accounting, of which 3 years deals with fund accounting, most preferably in an international NGO setting
• Degree in Accountancy or business-related course. Post-graduate studies (MBA) or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and and people-management skills; can communicate articulately.
• Able to build collaborative relationships, great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.