JOB SUMMARY:

Oversees the organization’s finance (financial planning, fund management, and accounting operations) and procurement functions, and strongly implements financial compliance and internal controls. 

 

DUTIES AND RESPONSIBILITIES

Strategic Planning and Management 

1. Actively contribute to organizational discussions and strategic decision-making at senior management and Board level based on up-to-date information from the accounting system, and forward-looking projections of financial performance  

2. Attend Board meetings; coordinate and lead the conduct of Finance Committee meetings in coordination with the head of the Committee 

Financial Planning/Budget Preparation 

1. Facilitates the organization’s annual budget preparations and obtains approval from the SMT and National Board of Trustees.   

2. Facilitates budget preparation per fund source (per project and donor) for submission to respective donor agencies. 

3. Review the project costing prepared at the inception of the project proposal. 

4. Regularly reviews the list of standard costs of construction-related materials as well as other costs that are necessary in drafting a project cost report by the Operations Team. 

Fund Administration 

1. Acts as budget holder for Admin/Unrestricted Funds  

2. Reviews and approves petty cash and revolving fund liquidation of PNO and regional offices. 

3. Monitors and conducts timely follow-up of projected cash inflow with RD. 

4. Leads the thorough analysis of the appropriateness of each expense charged to each project and reflects funding gaps in a regular report discussed with the SMT. 

5. Regularly aligns the project revenue & expense projections with RD and the Operations team to avoid funding gaps. 

Accounting and Taxation 

1. Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding for entry in the Sun system. 

2. Ensures all related project entries are accurate and properly captured on the respective period and properly coded (project, department, donor, event & line of business). 

3. Ensures generation of reliable and timely project financial statements and provides analysis for submission to SMT. 

4. Ensures project compliance with government tax and other legal regulations (ie. BIR, SEC, LGU, etc.) 

Financial Management and Reporting 

1. Develops operating budget(s) and ensures programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual and program requirements. 

2. Reviews and ensures application of appropriate internal controls and financial procedures at headquarters and in field offices 

3. Advises on the feasibility of projects, reviews proposed projects and the status of ongoing projects and makes recommendations on issues affecting the organization. 

4. Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to: 

• Internal: organizational revenue/expense and balance sheet reports, cash flow reports/projections, reports to funding agencies, development and monitoring of organizational and project budgets. 

• External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting 

5. Monitors and maintains the banking activities of the organization. 

Financial Compliance  

1. Establishes & implements standards, policies, and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI requirements. 

2. Oversees tax functions and ensures compliance with BIR regulations 

3. Coordinate audits with independent auditors and regulatory agencies 

4. Enhances and implements financial systems, policies, procedures, and tools 

5. Interprets legislative and program rules and regulations to ensure compliance with all governmental, local, and contractual guidelines 

6. Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and  

7. Monitors compliance 

Database and File Management 

1. Ensures maintenance of complete and updated project and donor softcopy & hardcopy files e.g. Agreements, contracts, addenda of contracts, budget, reports, etc.). 

2. Supervises proper filing of bank documents. 

3. Supervises proper storage & inventory of accountable forms (official receipts and checks). 

Staff Development and Performance Management 

1. Takes an active role in training and developing staff including mentoring, cross-functional assignments, job rotations, stretch assignments, and mobility to new roles and positions.   

2. Identifies performance expectations, assesses staff performance, gives timely feedback, and conducts formal performance appraisals.  

3. Recognize team members based on performance 

4. Takes timely and appropriate corrective actions on erring staff.  

Others 

Perform other related job duties or tasks that may be assigned from time to time. 

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding:

Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied to all employment/engagement opportunities with Habitat Philippines.

 

JOB QUALIFICATIONS/SPECIFICATIONS

 

Education / Training: 

• Degree in Accountancy or Business Administration.  Preferably with an MBA or CPA license. 

 

Work Experience: 

• 10 years of progressive experience in Accounting/Finance, with 3-5 years in a leadership role. 

• Involvement in working with an International NGO and simultaneously handling several international or large-scale projects is an advantage. 

 

Required Personal Skills/Characteristics: 

• Cross-cultural management skills 

• Analytical skills and complex problem-solving skills 

• Very good leadership and people-management skills 

• Strong interpersonal and verbal communication skills 

• Good organizational and team-building skills  

 

Special Skills / Knowledge: 

• Computer skills: word processing, spreadsheet preparation, internet usage; financial software  

• Training and facilitation skills 

JOB SUMMARY:

The HRLOD Specialist supports initiatives to achieve a sustainable organization by implementing organizational development strategies and supporting the organization’s mission of growing the skills and capabilities of its people by helping to determine the learning and development needs of the employees.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Organizational Development (Priority)

·        Support in developing organizational development strategies and activities that would focus on improving employee engagement.

·        Assist in culture building and values integration.

·        Support the implementation of the performance management system, employee development plans, and succession plans.

 

Learning and Development

·        Conduct training needs analysis to identify the skills and competency requirements of the organization based on the strategic goals

·        Develop training plans in coordination with Unit and Department Heads

·        Source for training programs from the Habitat Learns site, or from other training providers to address training needs

·        Facilitate the training registration of employee participants

·        Take the lead in planning, scheduling, arranging, coordinating, and roll-out of in-house training sessions

·        Design and facilitate in-house training modules

·        Evaluate training effectiveness through performance improvement monitoring

·        Assist in training budget preparation

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Others

·        Lend a hand/support other HR initiatives and activities

·        Actively participate in HR planning and development activities

·        Undertake other tasks and responsibilities as may be assigned from time to time. 

·        Carry out additional responsibilities and projects as assigned.

 

KEY PERFORMANCE INDICATORS (KPIs)

·        Increased employee participation in organizational activities and initiatives

·        Supervisors are well-trained in coaching

·        All employees have performance evaluations/work plans

·        Timeliness

·        Training plans are developed with Unit and Group Heads and are aligned with the learning and development needs of the organization

·        Quality of training design and tools

·        Timeliness/turn-around time

·        Effectiveness/efficiency of results

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: 

Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied to all employment/engagement opportunities with Habitat Philippines.

 

JOB QUALIFICATIONS / SPECIFICATIONS:

Education / Training:  Bachelor’s degree

Work Experience: At least 5 years of working experience in the role

Special Skills / Knowledge: 

·       Previous experience in Learning and Organizational Development to support a changing environment is an advantage

·       Knowledge in building and use of processes for induction and transitioning and the value they offer

·       Knowledge of leadership and management development

·       Facilitation Skills

·       Skills in Training Needs Analysis, Training Design and Development, Training Evaluation

·       Project Management and Change Management Skills

·       Strong Business Acumen

·       Analytical and Problem Solving Skills

Other Skills:  Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills, influencing skills, coaching skills

Required Personal Characteristics:  Team Player, demonstrates determination, resourcefulness, and purpose to deliver the best results of the organization.

JOB SUMMARY:

Reporting both to AP Office and PNO, this role will be responsible to support the capacity building and integrate disaster risk reduction, disaster response, preparedness, mitigation, and Climate Change Adaptation (CCA) measures, as appropriate to the context of Branch and National Organizations (NOs).

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Asia Pacific (AP) operations - 50%

 

I. Disaster Response

Support Habitat National Offices in responding to humanitarian or emergency situations

• Participate in shelter cluster coordination, donor, and government meetings during emergency response.
• Assist the Program Directors / national Directors of the National Offices to formulate action for response.
• Provide direction, leadership, and backstop support for the development, oversight, and management of disaster response interventions.
• Support the design, implementation, monitoring, and evaluation of disaster response programs.
• Facilitates communications, conducts assessments, and supports conceptualization and design of disaster response interventions in collaboration with Headquarters (HQ), other Area Offices (AOs), National Organizations (NOs), Branch Offices, and Partners on disaster response program developments and monitoring.

 

II. Disaster Preparedness

Support the capacity building of Habitat for Humanity (HFH) affiliated entities to implement disaster response programs

• Ensure effective, practical, field operations plans that will facilitate country-specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency, and management plans.
• Design, promote, facilitate, and participate in disaster response (rapid response) training activities to increase the capacity of NOs, Branch Offices, and Partners.
• Assist the NO’s in the prepositioning of shelter kits and provide guidance to define a minimum standard kit.
• Promote the use of cash voucher assistance (CVA) and provide capacity-strengthening initiatives.

 

Engage and connect HFHI to peer agencies and networks (internal and external), authorities, and the DR³ donor communities

• Engage in partnership cultivation and development for activation in response to disasters within AP
• Support collaborative resource development for disaster response initiatives within AP particularly those related to the AP DR³ Reserve Fund
• Engage and support in the development of industry-wide position papers, best practice documents, and standards on behalf of HFHI-AP and HFHI in relation to disaster response
• Contribute to the timely and appropriate use of the AP DR3 Portal

 

Advance the development of the HFHI AP DR³ Community of Practice

• Manage the AP Rapid Response Roster (member recruitment, database maintenance, members' capacity building monitoring) in collaboration with AP HR.
• Contribute to the HFHI Global DR³ Community of Practice when required.
• Participate in and help create opportunities for ongoing interactions between DR³ SMEs throughout the AP region.

 

III. Disaster Risk Reduction and Mitigation

• Build capacity of HFHI and HFH affiliated entities to design, monitor, and implement disaster risk reduction and mitigation strategies and programs.
• Works closely with HQ, NOs, Branch Offices, and Partners to conduct assessments in support of conceptualization and design of appropriate disaster risk reduction and mitigation regional and country strategies and program interventions;
• Facilitate the development of DRR and mitigation intervention in collaboration program team in line with AP and country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, ALNAP, etc.
• Ensure that disaster risk reduction and mitigation intervention are integrated and addressed in country DR³ Plans and country strategic plans and management;
• Provide technical advice on resilience-building in disaster-prone contexts.
• Supports the development of systems, SOPs, TOR, and guidelines to enhance HFH’s readiness to respond to disasters.
• Be available for emergency disaster response deployments as necessary.
   

Habitat Philippines- 50%

Develop DR3 program plans, ensure its smooth implementation, and coordinate the team’s performance of project tasks and activities that may include, but are not limited to:

Disaster Response / Preparedness/ Risk Reduction

 

Lead the implementation and response to humanitarian/emergencies, preparedness plans, and Risk Reduction Measures

• Participate in shelter cluster coordination and donor, and government meetings during emergency response representing Habitat Philippines as a strategic partner in housing interventions.
• Formulate emergency response plans for Habitat Philippines to effectively respond. 
• Design, manage, implement, monitor, and evaluate disaster response, risk reduction and mitigation (DR3), and climate change adaptation (CCA)  programs and strategies.
• Support and collaborate with the resource development efforts to raise DR funds.
• Assist the hubs in the implementation of DR³ projects
• Facilitates communications, conducts assessments, supports conceptualization and design of disaster response interventions, and coordinates with the AP office, as necessary
• Identify/deploy surge teams for response from within Habitat Philippines teams or seek assistance for surge support from the Area office depending on the scale and level of disaster.
• Ensure effective, practical, field operations plans that will facilitate Habitat Philippines-specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency, and management plans.
• Design, promote, facilitate, and participate in disaster response (rapid response) training activities to increase the capacity of staff, volunteers, and Habitat active communities.
• Assist in prepositioning shelter kits and guide to define a minimum standard kit.
• Design and improve the guidelines on the use of cash voucher assistance (CVA) in program interventions and provide capacity-strengthening initiatives.
• Engage and connect with peer agencies and networks (internal and external), authorities, and the DR³ donor communities.
• Advance the development of DR³ Community of Practice.
• Facilitate the development of DRR and mitigation intervention in collaboration with the program team in line with Habitat Philippines country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, etc.

 

Actively support Habitat for Humanity’s Values:

·       Humility – We are part of something bigger than ourselves

·       Courage – We do what’s right, even when it is difficult or unpopular

·       Accountability – We take personal responsibility for Habitat’s mission

 

Safeguarding: 

Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied to all employment/engagement opportunities with Habitat Philippines.

​​​

JOB QUALIFICATIONS/SPECIFICATIONS:

• Education / Training: Bachelor’s degree in development-related studies with relevant training or graduate studies in the relevant field
• Work Experience: Minimum of 5-7 years of direct experience in managing humanitarian emergency response, preparedness, and DRR initiatives in the AP region; must have been deployed in at least 2 emergencies and or must have had experience working in hardship areas; direct work experience in community development projects.
• Special Skills / Knowledge: Effective communication and coordination skills; demonstrated experience in providing training and development of training materials; excellent interpersonal skills, cross-cultural communication skills, and ability to work with other cultures and nationalities; ability to work independently and interdependently within a team, and with other HFH entities or partners; fluent in written and spoken English; ready and willing to be deployed in humanitarian response as needed
• Other Skills: Experience in designing, implementing, monitoring, and evaluating an interdisciplinary emergency response; experience in knowledge management; experience in developing DR³ framework that is appropriate to the context of the Asia Pacific region; experience in writing project proposals, design, and management, including budgets – aligned with the requirements of the donors; experience working in a non-profit organization is preferred; knowledge on cash voucher assistance (CVA) preferred; International experience in managing emergency response/preparedness initiatives