JOB SUMMARY:

The HRLOD and Admin Head is responsible for the implementation of Habitat for Humanity Philippines’ (HFHP) human resources plan and strategy.  As a member of the senior management team (SMT) the HRLOD and Admin Head develops, implements, and manages human resource systems, policies, and procedures that support the work of the organization, and which build human resource capacity in HFHP.  He/she also provides leadership to the administrative support functions and IT to ensure functional efficiency and safeguarding of the organization’s assets.
 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Policies and Strategies
•    Develop in consultation with the National Director, Department Heads, and other stakeholders, the HR strategy for HFHP.  Ensure the implementation and monitoring thereof.
•    Implement HR policies for HFHP.
•    Actively promote and contribute to the establishment of HR standards and baselines and the standardization of HR policies and practices to ensure consistency in implementation.
•    Develop and implement other HR initiatives and strategies, as appropriate.
•    Ensure that all employment practices, compensation, employee benefits, and human resources programs are within the policies and processes established by HFHI HQ/AP HR and compliant with local employment laws.

 

Talent Management and Organizational Development
•    Define a talent management framework to ensure effective nurturing of critical organization skills, experience, and key leaders.
•    Ensure employees have a development plan in place via the annual job plan process.  Work closely with the SMT and HFHI Organization Learning teams to determine appropriate training and development interventions.

 

Recruitment and Hiring
•    Determine the appropriate capacity and capability requirements for HFHP to achieve its strategic goals.  Ensure the proper process is in place for hiring requisitions.
•    Manage the recruitment process including posting, interview, selection, and hiring of suitably qualified candidates for regular employment, service contracting, and short-term employment.  Actively participate in the selection process for direct reports to SMT.
•    Ensure appropriate checks are conducted on academic qualifications, references, etc. on selected candidates.

•    Ensure that appropriate onboarding and orientation are provided to all new staff.
•    Ensures legal compliance with work permits and visas in the event new hires are non-Filipinos.

Performance Management 
•    Ensure that the HFHP job planning and performance management system is established and implemented for all HFHP staff.  
•    Facilitate timely and consistent completion of the annual job planning and performance evaluation process.

 

Compensation and Benefits
•    Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required.
•    Design a cost-effective but competitive compensation and benefit package to attract and retain talent.  To this end, the Director-HR and Learning would ensure appropriate benchmarking is done through an independent and reliable provider.

 

Employee Engagement
•    Act as the primary manager of all human resources and learning activities for PNO.  Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping to resolve work-related problems.
•    Work with the SMT and HFHI AP HR in ensuring a spiritually and professionally rewarding workplace (tools of assessment include the annual employee opinion survey and the HR dashboards)
•    Manage HR staff; provide training and coaching as necessary in all aspects of the HR function.
•    Work with SMT in planning the annual HR budget.

 

Administrative Support Services
•    Manages office properties such as the vehicle fleet and other assets, ensuring proper accountability 
•    Manages general office support services
•    Manages basic office IT services

 

Others
•    Represent PNO in relevant global and regional networking groups.
•    Maintain relationships with other HR practitioners within HFHI and PNO partners.
•    Carry out additional responsibilities and projects as assigned

 

Safeguarding
•    Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
•    HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.
•    Managers/Supervisors in the Human Resources Department are responsible for hiring and onboarding candidates, tracking the completion of mandatory training, managing personnel/disciplinary records, and applying personnel action whenever a safeguarding breach has occurred.
 

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Training: Degree in HRM/D, organizational development, or leadership development; master’s degree preferred

Work Experience: 8+ years of senior HR management experience; experience working in an international organization, preferably in an NGO; cross-cultural management experiences an asset; at least 4 years of leadership experience

Special Skills / Knowledge: Facilitation and implementation of specific HR and talent development strategies; leadership: the ability to lead by influence rather than by direct line management; research skills, ability to design and conduct surveys and interviews; knowledge sharing skills and ability to use IT systems for HR and other employee information; ability to conduct HR assessments, lead and implement succession planning and change management processes; understanding of HR technical areas, such as compensation and benefits, employment, job evaluation, salary administration, performance management, and staff development; excellent knowledge of HR best practice, as it relates to INGO's and other international organizations

Other Skills: Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

JOB SUMMARY:

The Finance Director provides overall leadership to the entire Finance function including budgeting, financial reporting, compliance, procurement, and strategic financial planning for Habitat for Humanity Philippines (HFHP). 

 

Overall Job Function:

•    Provides leadership to the finance team and collaborates with other departments to ensure that financial resources are efficiently allocated to support the organization’s mission and objectives. 
•    Ensures effectiveness and efficiency of policies and internal control processes.
•    Manages the financial position of HFHP leading to effective and timely monitoring of financial performance against approved plan.
•    Implements programs and policies to steward and safeguard financial and physical resources.
•    Ensures compliance with Habitat for Humanity International (HFHI), donor, and government requirements related to the utilization of. funds and financial reporting for HFHP projects.
•    Responsible for overseeing the sourcing, purchasing, and negotiation of goods and services necessary for the organization’s operations.
•    Ensures effective risk management.
•    As part of the senior management team, reviews and decides on issues that have a significant impact on the organization.
 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

•    Financial Forecasting, Analysis, and Risk Management
o    Oversees investment of private funds to maximize return at an acceptable risk level
o    Assesses and evaluates the financial performance of the organization concerning organizational goals, budgets, and forecasts, and provides analysis to the senior management team regularly
o    Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
o    Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the Senior Management Team (SMT) / National Board of Trustees (NBOT) / Area Office on progress made

 

•    Financial Compliance
o    Establishes & implements standards, policies, and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI/donor and government requirements.
o    Oversees tax functions and ensures compliance with BIR regulations
o    Coordinate audits with independent auditors and regulatory agencies
o    Enhances and implements financial systems, policies, procedures, and tools
o    Interprets legislative and program rules and regulations to ensure compliance with all governmental, local, and contractual guidelines
o    Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and 
o    Monitors organizational compliance

 

•    Financial Management and Reporting
o Develop operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual, donor/grant, program, and government reporting requirements. 
o    Review and ensure the application of appropriate internal controls and financial procedures at headquarters and in field offices
o    Advises on the feasibility of projects, reviews proposed projects and the status of ongoing projects, and makes recommendations on issues affecting the organization.
o    Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:

• Internal: organizational revenue/expense, payroll, and balance sheet reports, cash flow reports/projections, reports to funding agencies, development and monitoring of organizational and project budgets.
• External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting; 

o    Monitors and maintains banking activities of the organization.

 

•    Procurement
o Develop and implement procurement strategies to optimize cost savings and operational efficiency.
o    Oversees the procurement process, including requisition, sourcing, purchasing, and delivery.
o    Collaborates with internal stakeholders to understand their procurement needs and requirements.
o    Stays abreast of market trends, economic factors, and regulatory changes that may impact procurement.
o    Leads and mentors the procurement staff, providing guidance and support to achieve departmental goals. 

 

•    Information Technology 
o    Manages basic office IT services and assets (hardware and software)

 

•    Strategic Planning and Management
o    Participates and contributes to the development, management, monitoring, and achievement of annual and long-term strategic business plans. This includes developing appropriate strategies, sound scenario planning, sustainable business models, and corresponding activities and key performance indicators.
o    Prepares annual organizational operating plan in collaboration with the senior management team and ensures alignment with the organization’s strategies and current and projected project portfolio
o    Collaborates with relevant departments in monitoring annual plan and provides recommendations for adjustments throughout the year
o Develop and manage an annual plan for functions such as grant management and reporting, treasury, budgeting, tax, accounting, and procurement.
o    Regularly provides critical financial analysis and updates and presents recommendations to the Finance Committee, Executive Committee, and Board of Trustees on matters of the department’s function.
o    Regularly performs the department’s risk assessment and contributes to the organization’s risk assessment. Ensures mitigation actions are implemented and risks are monitored and updated throughout the year.

 

•    Safeguarding
o    Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
o    HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

 

KEY PERFORMANCE INDICATORS (KPIs)

•    Financial business planning

•    Project-based
funding and reporting

•    Strategic and Business planning/forecasting

•    Accounting and Cash Operations

•    Efficient administration and support

•    Risk management

•    Treasury Function

•    Compliance

•    Audit support and follow-up

•    Timely and sound recommendations to ensure the financial health of the organization
 

JOB/COMPETENCY PROFILE 

 

Functional Knowledge    

The job holder requires a broad understanding of systems, theories, and practices relevant to an area, plus some basic knowledge of other areas.

Financial/Grant Accounting / Financial Systems / Financial Planning and Budgeting / Financial Monitoring and Reporting / Revenue Grant Management / Expenditure Management / Financial and Budget Analysis / Financial Integrity and Compliance

 

Business Expertise

The job holder requires a good understanding of the organization and mission, including how different functions operate and integrate. In addition, there is a requirement for industry knowledge, including an understanding of economic/commercial/political issues affecting the organization.

 

Leadership  
Full management of a team, including the management of people, defining roles and responsibilities, planning for the department’s future needs and operations, counseling employees on performance, and contributing to employee pay decisions/changes.

Mission Alignment / Agile Leadership / Ethical Governance / Inclusive Leadership / Strategic Thinking

Problem-Solving

The job covers a wide range of diverse activities that require strategic vision and analysis. The job covers a wide range of activities that require complex judgments and solutions based on sophisticated analytical thought. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.

Nature of Impact

The job holder has an impact on the business by exercising control over resources, policy formulation, and planning. They have accountability for the results of the department.

Area of Impact

The job has a sizeable impact on a function and may extend to other functions.

 

Interpersonal Skills

The job holder will be an effective communicator capable of influencing an internal and/or external audience.  The focus of the job will be to present issues that have an important impact on the organization.  Likely to be involved in both internal and external negotiations which will have a major impact on the function, and possibly on the whole organization.

 

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Work Experience

Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience.   At least 5 years experience in a leadership role.

 

Special Skills, Training & Knowledge

•    Strategic thinking
• Cross-cultural management skills
•    Analytical and logical thinking skills
•    Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
•    Strong organizational and team-building skills
•    Excellent interpersonal and communication skills
 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.
 

JOB SUMMARY:

The Communications Intern supports the communications activities and shall contribute to producing quality marketing and communications materials while adhering to Habitat for Humanity’s creatives and branding guidelines.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

CONTENT PRODUCTION

• Conceptualize, write, and produce social media posts, content, and impact stories.
• Design content visuals and edit videos using available tools.
• Monitor online performance and engagement.
• Help gather information and materials and craft write-ups for publications.

 

DOCUMENTATION

• Take photos and videos during events.
• Conduct and transcribe interviews of event participants/attendees.
• Support live/real-time posting of events as needed.

 

MEDIA MONITORING AND ENGAGEMENT

• Monitor and compile articles, features, and news with mentions of Habitat for Humanity Philippines.
• Help manage media invitations, registrations, and attendance at events.
• Coordinate media participation and requirements.

 

STAKEHOLDER MANAGEMENT

• Help manage stakeholders attending during events (e.g. ambassadors, celebrities, VIPs).

 

OTHERS

• Attend alignment meetings, ocular inspections, ingress, and egress, as needed
• Actively participate in brainstorming sessions by suggesting ideas
• Coordinate with different units to accomplish assigned tasks.
• Ensure proper organization, inventory, and safekeeping of communications materials (e.g. marketing collaterals, banners, installations, etc).
• General support in other Marketing and Communications work.

 

Education / Training: Taking up a Bachelor’s Degree preferably in Communication Arts, Advertising, Journalism, Public Relations, Creative Writing, Marketing, Development Communications, or a related field

 

Skills / Knowledge:

• Exceptional copywriting, editing, content gathering, and visual storytelling skills
• Adept in designing content visuals and video editing
• Understanding of social media practices, etiquette, and trends in different platforms (e.g. Facebook, Instagram, Twitter, LinkedIn, YouTube)
• Social media and news-savvy
• Proficient in using Microsoft applications such as Word, PowerPoint, Teams, Outlook, OneDrive, and Sharepoint
• Proficient in using designing and video editing tools (e.g. Adobe Suite, Canva, CapCut)
• Adept in using different messaging applications including but not limited to Telegram, Viber, WhatsApp, Messenger
• Knowledge of basic photography and video documentation

 

Required Personal Characteristics:

• Has strong interpersonal and problem-solving skills
• Willing to travel and do field work as needed
• Well-spoken and can confidently communicate with different stakeholders
• Must be comfortable conducting face-to-face interviews
• Effective communicator and collaborator, who can work independently and efficiently in a fast-paced environment, under pressure, and on tight timelines
• Comfortable working in an office set-up with minimum supervision
• Highly values integrity and has a strong sense of courage, humility, and accountability
• Must be organized, adaptable, resourceful, detail-oriented, and a quick thinker
• Must be comfortable taking initiative and can handle multiple tasks

 

Actively support Habitat for Humanity’s Values:

·       Humility – We are part of something bigger than ourselves

·       Courage – We do what’s right, even when it is difficult or unpopular

·       Accountability – We take personal responsibility for Habitat’s mission

 

Safeguarding: 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.