JOB SUMMARY:

The HRLOD and Admin Sr. Manager is responsible for the implementation of Habitat for Humanity Philippines’ (HFHP) human resources plan and strategy.  As a member of the senior management team (SMT) the HRLOD and Admin Sr. Manager develops, implements, and manages human resource systems, policies, and procedures that support the work of the organization, and which build human resource capacity in HFHP.  He/she also provides leadership to the administrative support functions and IT to ensure functional efficiency and safeguarding of the organization’s assets.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Policies and Strategies
•    Develop in consultation with the National Director, Department Heads, and other stakeholders, the HR strategy for HFHP.  Ensure the implementation and monitoring thereof.
•    Implement HR policies for HFHP.
•    Actively promote and contribute to the establishment of HR standards and baselines and the standardization of HR policies and practices to ensure consistency in implementation.
•    Develop and implement other HR initiatives and strategies, as appropriate.
•    Ensure that all employment practices, compensation, employee benefits, and human resources programs are within the policies and processes established by HFHI HQ/AP HR and compliant with local employment laws.

 

Talent Management and Organizational Development
•    Define a talent management framework to ensure effective nurturing of critical organization skills, experience, and key leaders.
•    Ensure employees have a development plan in place via the annual job plan process.  Work closely with the SMT and HFHI Organization Learning teams to determine appropriate training and development interventions.

 

Recruitment and Hiring
•    Determine the appropriate capacity and capability requirements for HFHP to achieve its strategic goals.  Ensure the proper process is in place for hiring requisitions.
•    Manage the recruitment process including posting, interview, selection, and hiring of suitably qualified candidates for regular employment, service contracting, and short-term employment.  Actively participate in the selection process for direct reports to SMT.
•    Ensure appropriate checks are conducted on academic qualifications, references, etc. on selected candidates.

•    Ensure that appropriate onboarding and orientation are provided to all new staff.
•    Ensures legal compliance with work permits and visas in the event new hires are non-Filipinos.

Performance Management 
•    Ensure that the HFHP job planning and performance management system is established and implemented for all HFHP staff.  
•    Facilitate timely and consistent completion of the annual job planning and performance evaluation process.

 

Compensation and Benefits
•    Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required.
•    Design a cost-effective but competitive compensation and benefit package to attract and retain talent.  To this end, the Sr. Manager-HR and Learning would ensure appropriate benchmarking is done through an independent and reliable provider.

 

Employee Engagement
•    Act as the primary manager of all human resources and learning activities for PNO.  Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping to resolve work-related problems.
•    Work with the SMT and HFHI AP HR in ensuring a spiritually and professionally rewarding workplace (tools of assessment include the annual employee opinion survey and the HR dashboards)
•    Manage HR staff; provide training and coaching as necessary in all aspects of the HR function.
•    Work with SMT in planning the annual HR budget.

 

Administrative Support Services
•    Manages office properties such as the vehicle fleet and other assets, ensuring proper accountability 
•    Manages general office support services
•    Manages basic office IT services

 

Others
•    Represent PNO in relevant global and regional networking groups.
•    Maintain relationships with other HR practitioners within HFHI and PNO partners.
•    Carry out additional responsibilities and projects as assigned

 

Safeguarding
•    Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
•    HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.
•    Managers/Supervisors in the Human Resources Department are responsible for hiring and onboarding candidates, tracking the completion of mandatory training, managing personnel/disciplinary records, and applying personnel action whenever a safeguarding breach has occurred.

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Training: Degree in HRM/D, organizational development, or leadership development; master’s degree preferred

Work Experience: 8+ years of senior HR management experience; experience working in an international organization, preferably in an NGO; cross-cultural management experiences an asset; at least 4 years of leadership experience

Special Skills / Knowledge: Facilitation and implementation of specific HR and talent development strategies; leadership: the ability to lead by influence rather than by direct line management; research skills, ability to design and conduct surveys and interviews; knowledge sharing skills and ability to use IT systems for HR and other employee information; ability to conduct HR assessments, lead and implement succession planning and change management processes; understanding of HR technical areas, such as compensation and benefits, employment, job evaluation, salary administration, performance management, and staff development; excellent knowledge of HR best practice, as it relates to INGO's and other international organizations

Other Skills: Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills
 

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

JOB SUMMARY:

The Finance Sr. Manager provides overall leadership to the entire Finance function including budgeting, financial reporting, compliance, procurement, and strategic financial planning for Habitat for Humanity Philippines (HFHP). 

 

Overall Job Function:

•    Provides leadership to the finance team and collaborates with other departments to ensure that financial resources are efficiently allocated to support the organization’s mission and objectives. 
•    Ensures effectiveness and efficiency of policies and internal control processes.
•    Manages the financial position of HFHP leading to effective and timely monitoring of financial performance against approved plan.
•    Implements programs and policies to steward and safeguard financial and physical resources.
•    Ensures compliance with Habitat for Humanity International (HFHI), donor, and government requirements related to the utilization of. funds and financial reporting for HFHP projects.
•    Responsible for overseeing the sourcing, purchasing, and negotiation of goods and services necessary for the organization’s operations.
•    Ensures effective risk management.
•    As part of the senior management team, reviews and decides on issues that have a significant impact on the organization.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Financial Forecasting, Analysis, and Risk Management

• Oversees investment of private funds to maximize return at an acceptable risk level
• Assesses and evaluates the financial performance of the organization concerning organizational goals, budgets, and forecasts, and provides analysis to the senior management team regularly
• Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the Senior Management Team (SMT) / National Board of Trustees (NBOT) / Area Office on progress made

 

Financial Compliance

• Establishes & implements standards, policies, and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI/donor and government requirements.
• Oversees tax functions and ensures compliance with BIR regulations
• Coordinate audits with independent auditors and regulatory agencies
• Enhances and implements financial systems, policies, procedures, and tools
• Interprets legislative and program rules and regulations to ensure compliance with all governmental, local, and contractual guidelines
• Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and 
• Monitors organizational compliance

 

Financial Management and Reporting

• Develop operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual, donor/grant, program, and government reporting requirements. 
• Review and ensure the application of appropriate internal controls and financial procedures at headquarters and in field offices
• Advises on the feasibility of projects, reviews proposed projects and the status of ongoing projects, and makes recommendations on issues affecting the organization.
• Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
  
  - Internal: organizational revenue/expense, payroll, and balance sheet reports, cash flow reports/projections, reports to funding agencies, development and monitoring of organizational and project budgets.
  
  - External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting; 
• Monitors and maintains banking activities of the organization.

 

Procurement

• Develop and implement procurement strategies to optimize cost savings and operational efficiency.
• Oversees the procurement process, including requisition, sourcing, purchasing, and delivery.
• Collaborates with internal stakeholders to understand their procurement needs and requirements.
• Stays abreast of market trends, economic factors, and regulatory changes that may impact procurement.
• Leads and mentors the procurement staff, providing guidance and support to achieve departmental goals. 

 

 Information Technology 

• Manages basic office IT services and assets (hardware and software)

 

 Strategic Planning and Management

• Participates and contributes to the development, management, monitoring, and achievement of annual and long-term strategic business plans. This includes developing appropriate strategies, sound scenario planning, sustainable business models, and corresponding activities and key performance indicators.
• Prepares annual organizational operating plan in collaboration with the senior management team and ensures alignment with the organization’s strategies and current and projected project portfolio
• Collaborates with relevant departments in monitoring annual plan and provides recommendations for adjustments throughout the year
• Develop and manage an annual plan for functions such as grant management and reporting, treasury, budgeting, tax, accounting, and procurement.
• Regularly provides critical financial analysis and updates and presents recommendations to the Finance Committee, Executive Committee, and Board of Trustees on matters of the department’s function.
• Regularly performs the department’s risk assessment and contributes to the organization’s risk assessment. Ensures mitigation actions are implemented and risks are monitored and updated throughout the year.

 

Safeguarding

 

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
• HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

 

KEY PERFORMANCE INDICATORS (KPIs)

•    Financial business planning

•    Project-based funding and reporting

•    Strategic and Business planning/forecasting

•    Accounting and Cash Operations

•    Efficient administration and support

•    Risk management

•    Treasury Function

•    Compliance

•    Audit support and follow-up

•    Timely and sound recommendations to ensure the financial health of the organization

JOB/COMPETENCY PROFILE 

 

Functional Knowledge    

The job holder requires a broad understanding of systems, theories, and practices relevant to an area, plus some basic knowledge of other areas.

Financial/Grant Accounting / Financial Systems / Financial Planning and Budgeting / Financial Monitoring and Reporting / Revenue Grant Management / Expenditure Management / Financial and Budget Analysis / Financial Integrity and Compliance

 

Business Expertise

The job holder requires a good understanding of the organization and mission, including how different functions operate and integrate. In addition, there is a requirement for industry knowledge, including an understanding of economic/commercial/political issues affecting the organization.

 

Leadership  
Full management of a team, including the management of people, defining roles and responsibilities, planning for the department’s future needs and operations, counseling employees on performance, and contributing to employee pay decisions/changes.

Mission Alignment / Agile Leadership / Ethical Governance / Inclusive Leadership / Strategic Thinking

Problem-Solving

The job covers a wide range of diverse activities that require strategic vision and analysis. The job covers a wide range of activities that require complex judgments and solutions based on sophisticated analytical thought. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.

Nature of Impact

The job holder has an impact on the business by exercising control over resources, policy formulation, and planning. They have accountability for the results of the department.

Area of Impact

The job has a sizeable impact on a function and may extend to other functions.

 

Interpersonal Skills

The job holder will be an effective communicator capable of influencing an internal and/or external audience.  The focus of the job will be to present issues that have an important impact on the organization.  Likely to be involved in both internal and external negotiations which will have a major impact on the function, and possibly on the whole organization.

 

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Work Experience

Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience.   At least 5 years experience in a leadership role.

 

Special Skills, Training & Knowledge

•    Strategic thinking
• Cross-cultural management skills
•    Analytical and logical thinking skills
•    Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
•    Strong organizational and team-building skills
•    Excellent interpersonal and communication skills

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable
 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

Position Summary:

The Sr. Manager for Resource Development (RD) is responsible for crafting and executing a fundraising strategy which supports Habitat Philippine’s strategic plan, program priorities, and to deliver on the organizational mission and impact targets. Manage the donor portfolio, drive revenue growth, and collaborating with key stakeholders to achieve overall goals and objectives.

 

Duties and Responsibilities:

•  Strategic Leadership - As a member of the Senior Management Team (SMT), provide inputs and contribute to the overall strategy, plans and programs of Habitat for Humanity Philippines. Work closely with the National Director, and (Sr.) Director, Programs to ensure close alignment between RD and Programs, and a program-driven approach to fundraising; Engage the National Board of Trustees.
•  Fundraising strategy - Implement a diversified fundraising strategy collaborating with Programs and other key stakeholders and working across funding channels: high-net worth (philanthropic) sources, foundations and institutional (FOI) funding, private sector, and multi-national corporations (MNCs); Implement innovative approaches (e.g. digital) and funding models that deliver a return on investment (ROI).

• Team leadership – Build, develop and lead the RD team, overseeing annual revenue quotas across funding channels, including corporations, individual/major gifts, and FOI; Maintain the fundraising pipeline/portfolio in line with annual targets. Provide guidance and oversight to fundraising events and initiatives.

• Relationship management - Act as the key focal point for donors and partners, focusing on cultivating and managing relationships with priority donors and supporters. This includes engaging with MNCs coordinating with AP RD/Programs teams; Identify and evaluate potential donors to expand the donor base.

• Collaboration with global/regional teams - Collaborate with the global foundation, organization, and institutional fundraising (GFOI) team to develop a pipeline of funding opportunities, solicited and unsolicited; Coordinate and collaborate with the regional AP RD team and with AP Programs, and with the Global Communications Team to develop communications and marketing strategies and material.

• Proposal development - Coordinate development and submission of major funding proposals, taking a hands-on approach when needed, for flagship, high value proposals. Take the lead on unsolicited funding opportunities, working with Programs to develop and pitch multi-donor funded projects, e.g. institutional and private sector funded. Ensure timely and accurate reporting to donors.

• People/resource/budget management - Cultivate and nurture talent within the RD department. Offer coaching and guidance in areas such as strategy development, donor mapping and engagement, budgeting, planning and reporting; Take responsibility for the financial planning and oversight of the RD department budget.​​​​

• Safeguarding requirements - Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation

•  HFHP Supervisors and Managers are responsible for ensuring that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

Minimum Requirements:

• Bachelor’s degree in Sales & Marketing, Business Administration, International Development, or related course; Masters preferred.

• 10+ years of experience in fundraising / business development / resource mobilization, working with leading international non-profits and/or for-profit international development firms or consultancies.

• Minimum of 5 years’ experience leading a fundraising team. Experience in Asia and the Pacific, preferred.

• Proven and demonstrable track record of fundraising success (USD 5 million+), with foundations, institutional donors, private sector/corporations, individual / major gifts (HNWIs).

• Network with institutional and corporate donors preferred.

 

Knowledge, Skills & Abilities:

 

• Technology utilization - Skilled at using technology, specifically CRM tools, e.g. Salesforce. Monitoring/managing/measuring fundraising performance and metrics.
• Ethical leadership - Having strength of character and showing zero tolerance for unscrupulous and unethical behavior.
• Proposal development - Developing high quality concept / proposal documents that are coherent, compelling, and in line with donor requirements.​​​​​
• Communication - Communicating expected behaviors and results. Communicating with clarity and presence to get messages across in an approachable way. Cascading important information to all team members to provide clarity.
• Networking- Ability to connect, maintain and grow relationships with individuals, government, institutions and corporate.
• Presentation & facilitation skills - Effectively delivering information or ideas to an audience in a clear, engaging, and impactful manner.
• Multi-lingual – Fluent in English and in Filipino, verbal and written.

 

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SUMMARY:  

The Operations Manager provides management oversight of HFHP’s projects and program in Habitat’s identified areas of operations (hubs), helps plan and develop, implements and evaluates projects that have significant impact on building homes and communities, and participates and contributes toward the achievement of HFHP’s annual and long-range strategic planning objectives. 

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Operations Management

• Provides over-all management of the different areas/hubs where Habitat operates, ensuring that the programs and projects are implemented efficiently and effectively.
• Supports the development of new projects and initiatives, oversees the review and annual planning and budgeting process of the operations units and ensures alignment with HFHP goals.
• Analyzes the cost efficiency and quality of outputs from the implemented projects and programs, develops and implements processes and systems to improve operational performance.
• Ensures compliance with relevant industry, governmental and Habitat regulations, policies and standards (e.g. HfHI: SOE, GMT, SICP). 
• Keeps the internal and external stakeholders abreast of project activities and developments. 
• Consults with the Programs and Operations Director to address risks, challenges and other critical issues.
• Manages relationship with local project stakeholders (i.e. Technical Working Groups, Housing Boards) and ensure their engagement in project monitoring and collaboration on issue resolution, providing technical expertise and guidance, and ensure policies and standards are followed
• Other duties as maybe required.

 

People Management

• Builds and leads an effective and cohesive team that will support and deliver results towards the achievement of HFHP’s strategic plans
• Conducts regular meetings with the operations team for regular monitoring of projects and activities
• Ensures adequate orientation and appropriate training of all staff members towards enabling them to perform their roles effectively.
• Works with direct reports in ensuring that performance management and staff development is carried out for the whole team according to established HRLOD processes.
• Collaborates with other departments/members of the organization to ensure synergy and coordination across the organization.

 

Monitoring, Evaluation, Accountability and Learning

• Schedule regular joint inspections of the project with the project stakeholders and implementing partners/contractors and conducts on-site assessments on the status of the projects – holds implementing partners and workers accountable to the signed notice to proceed and construction agreements or Memorandum of Agreements (MOAs)
• Develops, coordinates and regularly monitors the progress predetermined schedules of project implementation activities and prepares regular update reports, for the review of the Programs and Operations Director and Senior Management Team

 

Others

• Functions as Security and Safety Focal Person for the Field (with separate TOR), guided by the policies and strategy of Habitat Headquarters and Area Office in regard to security and safety.  This is covered under a separate Job Description.

 

JOB QUALIFICATIONS / SPECIFICATIONS:

• Total work experience of 10 years and above.
• Must have extensive general management and leadership experience, preferably in non-profit sector
• Knowledge in real estate business / urban planning and construction management desirable
• Must have extensive experience in the development and implementation of complex projects including all phases and coordination with local/national relevant government authorities
• Knowledge of client groups and/or issues related to the program
• Has the capacity to handle both strategic and operational issues and address these to achieve the desired results
• An effective team player and results-oriented
• Proven record of leadership and influencing people for higher performance, ability to coach senior level staff.
• Willing and able to travel in programmatic areas to assess, review, identify needs and opportunities in order to serve more families
• Proven ability to influence, challenge and negotiate at senior levels using sound judgement
• Excellent coaching and mentoring skills and an approach that builds capacity rather than dependency

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

 

Job description

The Finance Manager contributes to the achievement of the organization’s strategic objectives through strengthening of the internal accounting controls, continuous improvement of the financial processes and procedures, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders, training and support to Habitat's staff and partners.

This position is primarily responsible for the oversight of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems, and timely submission of relevant financial reports to all stakeholders.

Financial Planning/Budget Preparation

• Facilitates organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Facilitates budget preparation per fund source (per project and donor) for submission to respective donor agencies
• Reviews the project costing prepared at the inception of the project proposal.
• Regularly reviews the list of standard cost of construction-related materials as well as other costs that is necessary in drafting a project cost report by Operations Team.

Fund Administration

• Acts as budget holder for Admin/Unrestricted Funds per Delegation of Authority
• Reviews and approves liquidation of petty cash/revolving fund of the Philippine National Office (PNO) and regional offices
• Monitors and conducts timely follow-up of projected cash inflow with Resource Development (RD).
• Lead in thorough analysis of appropriateness of each expense charged to each project and reflects any funding gaps in a regular report to be discussed to Director of Finance and publish such in order to inform National Director & Head of RD.
• Make sure to regularly align the project revenue & expense projections with RD and Operations team to avoid funding gaps.

Accounting and Taxation

• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Regular review of all active/open projects to ensure accuracy that all related project entries were properly captured on the respective period and labeled with proper L codes (project, department, donor, event & line of business).
• Ensures generation of reliable and timely project financial statements and provides analysis for submission to SMT monthly
• Ensures project compliance with government tax and other legal regulations (ie. BIR, SEC, LGU, etc.)

Donor Compliance

• Checks provisions in donor agreements on Finance matters and reporting and ensures compliance.

Financial Monitoring

• Prepares and analyzes Budget Variance Reports (over-all/ organizational) for monthly SMT reporting and quarterly NBOT reporting
• Monitors and analyzes Fund Utilization per fund source (per project and per donor), and ensures full cost recovery especially for Admin costs (ensures preparation of journal entry for program costs and supervision or admin costs recovery allocation & charging to various projects)
• Facilitates Budget Variance Analysis per fund source (per project and per donor) and coordinates with donor management & project team for submission to donor agencies.
• Reviews the work of the Project Coordinator for submission to other departments, in compliance with donor requirements or monthly active projects report which is to be forwarded to the Controller for completion of monthly cashflow.

Internal Control and Audits

• Coordinates with external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Coordinates regular donor audits and attend to project/donor auditors' concerns
• Recommends internal control measures, finance policies and procedures to strengthen the organization's internal control and financial management system, and documents and incorporates the enhanced finance policies and procedures into the Finance Manual
• Conducts due diligence process in selection of Implementing Partner.

Database and File Management

• Ensures maintenance of complete and updated project and donor softcopy & hardcopy files e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Supervise proper filing of bank account documents.
• Supervise proper storage & inventory of accountable forms (official receipt and checks).

Continuing Professional Education

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Staff Development and Performance Management

• Takes active role in training and developing staff including mentoring, cross – functional assignments, job rotations, stretch assignments, mobility to new roles and positions.
• Identifies performance expectations, assesses staff performance, gives timely feedback and conducts formal performance appraisals.
• Recognize team members based on performance
• Takes timely and appropriate corrective actions on erring staff.

Job Qualifications/Requirements:

• 10 years combined experience in Accounting, of which 5 years deals with fund accounting.
• At least 5 years in finance project management, composed of complex grants and a wide variety of donors (both local & international), most preferably in an international NGO setting while simultaneously handling international or large-scale projects
• Meaningful experience in leading a team.
• Degree in Accountancy or business-related course. MBA or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and people-management abilities; can communicate articulately.
• Builds collaborative relationships and great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

Job Types: Full-time, Permanent

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

Job description

The Finance Officer contributes to the achievement of Habitat Philippines’s strategic objectives through treasury operations, capturing the financial transection into system, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders.

This position is primarily responsible for the treasury management of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems.

Financial Planning and Treasury Management

• Assisting in the preparation of organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Ensure to make payment to vendors, staff, 3rd parties’ consultant, construction partner on timely manner
• Captured income under restricted and unrestricted fund appropriately
• Prepare reconciliation on regular basis for accounts payable, accounts receivable etc.

Fund Administration

• Prepare cash flow statement for management
• Prepare liquidation of petty cash/revolving fund of Philippine National Office (PNO) and regional offices
• Prepare bank/cash reconciliation on monthly basis
• Prepare and submit fund request to Donors/APO (Asia Pacific Office)

Accounting and Taxation

• Timely upload of daily financial transection in Sun System
• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Ensures proper deduction of tax/VAT compliance with government rules legal regulations (ie. BIR, SEC, LGU, etc.)

Internal Control and Audits

• Support external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Support regular donor audits and attend to project/donor auditors' concerns

Database and File Management

• In charge of maintenance of complete and updated project and donor softcopy & hardcopy files (e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Ensure proper filing of bank account documents.
• Ensure proper storage & inventory of accountable forms (official receipt and checks).

Job Qualifications/Requirements

• 5 years combined work experience in Accounting, of which 3 years deals with fund accounting, most preferably in an international NGO setting
• Degree in Accountancy or business-related course. Post-graduate studies (MBA) or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and and people-management skills; can communicate articulately.
• Able to build collaborative relationships, great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Legal and Board Services

· Provide expert advice on highlighted areas of concern/risk in agreements, contracts and overall operations of the organization.

· Draft and review legal documents/contracts, policies, and address issues relating to their implementation, including formulating and pursuing specific legal actions, and sending of demand letters.

· Provide expert advice on transactions pertaining to tax-efficiency, to ensure cost-effectivity.

· Maintain, and enhance a repository of all legal documents (contracts, minutes of the meeting, government reports)

· Coordinate activities of the Board of Trustees (meetings of the Board and various committees, corporate approvals, liaising with corporate secretary)

· Supervise, and coordinate activities of external counsel engaged by Habitat Philippines to ensure optimal engagement

· Collaborate with other departments and units of Habitat Philippines in relation to the performance of certain functions [e.g., HR – disciplinary proceedings, termination of employment, employee claims and benefits; Finance – risk and control, audit, tax compliance; Operations, legal matters and disputes related to land and construction; RD – funding and partnership agreements.]

· Manage the process of notarization of organizational contracts or documents, whenever necessary.

External Representation

· Upon the organization’s authorization, provide representation and support for Habitat Philippines before any administrative, judicial, and/or quasi-judicial bodies in cases whenever so required or requested.

· Whenever necessary, provide legal representation for Habitat Philippines in any legal cases involving the organization. This includes preparing, reviewing, and signing pleadings, motions, and other legal documents for submission to the appropriate judicial and quasi-judicial agencies.

Organizational Compliance

· Ensure legal compliance by Habitat Philippines with all regulatory requirements from its registration with government agencies such as the Securities and Exchange Commission, Board of Investments, and other bodies such as the Philippine Council for NGO Certification, and Association of Foundations; prepare documentary requirements for the renewal or application of licenses; ensuring filing of reportorial requirements with the various government agencies where Habitat Philippines is registered.

· Conduct verification with various government agencies to ensure compliance or address legal issues that Habitat Philippines is currently or potentially involved in.

· Coordinate the conduct of audits of policy and compliance to standards.

Others

· Perform other related tasks and responsibilities given by the organization from time-to-time.

Safeguarding Responsibilities

§ Take ethical responsibilities seriously to safeguard our intended beneficiaries, our communities, and all those with whom we work from exploitation and abuse.

§ Abide by and reinforce Habitat’s zero-tolerance culture for any Habitat representative who violates safeguarding principles.

§ Support systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promote the implementation of Habitat for Humanity’s code of conduct.

JOB QUALIFICATIONS / SPECIFICATIONS

Education / Training: Graduate of a reputable law and pre-law school; degree in political science, public administration, development studies or any related course is an advantage. Should be a member of Philippine Bar in good standing.

Work Experience: At least 7 years pre-qualified experience (PQE) in a law firm setting, and in the following areas:

· Corporate governance

· Corporate housekeeping, and government liaison work (Securities and Exchange Commission, Department of Social Work and Development, Housing and Land Use Regulatory Board, Board of Investments)

· Contract review, negotiation and administration, specifically relating to construction agreements, and insurance claims

· Government procurement, environmental compliance

· Employment law

· Land, real estate

· Litigation

· Experience in development and/or humanitarian work is an advantage

Required Skills / Knowledge:

· Transactional law, and ability to transpose commercial concepts into a non-profit set-up

· Ability to translate complex legal principles to useful and operational terms

· Awareness of trends in compliance and regulatory requirements in various government agencies such as the SEC, BIR, HLURB, etc., and knowledge of best practices that Habitat for Humanity Philippines may adopt to cope with such developments

· Corporate governance and corporate housekeeping

· Negotiation, litigation, case management

· Employee relations

· Legal research and writing

· Knowledge management

· Ability to manage complex and varied work load and to work under pressure.

· Experience in stakeholder engagement and government relations

Other Skills: Excellent verbal and written communication skills; fluent in Filipino and English

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Over-all Project Management, Monitoring and Evaluation

1. Ensure the effective and efficient execution of the project, within the limit of the allocated time and resources, by providing appropriate managerial and technical support through staff/team management, training and evaluation, coordination and monitoring activities.

2. Implement and evaluate the project, monitor and analyze project development and implementation, oversee and ensure proper funding of all activities, review relevant documents and reports, identify problems and issues to be addressed and initiate corrective actions, liaise with relevant parties, ensure follow-up actions.

3. Ensure that the project meets all government-related compliance requirements (Building Official, DHSUD, etc.).

4. Provide management with regular reports, identifying progress and issues encountered as well as key lessons learned from project implementation.

5. Ensure that Habitat for Humanity safeguarding principles, policies and guidelines are always implemented and applied at the project site.

Technical Management

1. Within the framework of the project, support dissemination of the approach through capacity building, tools development, knowledge management and policy formulation targeting a wide range of partners including, but not limited to, key shelter agencies and other national government agencies, shelter cluster and its partners, local government units, civil society organizations and private sector.

2. Facilitate and/or aid the preparation and transition process of the families/communities to HFH program methods and construction practices by networking and building/sustaining partnerships with local government units and agencies, as well as with other NGOs, institutions and groups.

3. Ensure the technical quality of Habitat for Humanity Phil. homes and other structures, making sure that processes adhere to Habitat guidelines, policies and procedures and other relevant national standards and guidelines.

Coordination

1. Coordinate with other HFHP, HFHAP, partners and other project stakeholders to ensure their participation, support and ownership.

2. Coordinate with other Habitat for Humanity units (both level HFHP and HFHAP) for proper coordination and information sharing

3. Coordinate activities related to project funding (progress reports, financial statements, monitoring visits, etc.)

4. Perform other related tasks or responsibilities that may be assigned from time to time.

KEY PERFORMANCE INDICATORS (KPIs)

Job/Competency Profile (LEAVE BLANK)

Functional Knowledge

Business Expertise

Leadership

Problem Solving

Nature of Impact

Area of Impact

Interpersonal Skills

JOB QUALIFICATIONS / SPECIFICATIONS

Education

Bachelor’s Degree in a development course, preferably with engineering or architecture background

Work Experience

Must have at least 5 years solid experience in project management preferably in a construction setting or organization, preferably in a housing institution with humanitarian background; experience in disaster response and mitigation, or previous Habitat experience would be an advantage

Special Skills, Training & Knowledge

Above average project management skills, knowledge of basic construction methods, familiarity with national building laws, understanding of financial management, excellent networking and collaboration abilities (government agencies, corporate and non-corporate donors and partners, local housing councils, HOAs, etc.)

Personal Qualities

· Strong leadership and interpersonal skills

· Working knowledge of MS Office (Word, Excel Powerpoint) and Internet

· Good written and oral communication skills in English and Filipino

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.